Request for legal, privacy, or security review of BUCP
Use this email template to ask for a legal, privacy, or security review. Before sending the email, customize it based on which reviewer you’re sending it to.
Subject: Request for review: [BUCP name]
Dear [name],
Our team needs a [legal/privacy/security] review of the proposed data sharing project, [insert BUCP name]. This project’s goal is to [brief project purpose. Example: improve service delivery by integrating data from partner agencies].
Our department signed the State of California’s Interagency Data Exchange Agreement (IDEA). It’s the state’s umbrella memorandum of understanding to help state entities share data.
Our project will follow the IDEA’s principles and share data securely, ethically, and efficiently. We will:
- Use data consistently with its intended purpose
- Share only the data necessary
- Follow strong privacy and security standards.
[Legal/Privacy/Security] review is a standard step under the IDEA. We need your review of and comments on the attached proposal, focused on:
[For legal review:
- Compliance with relevant data laws and regulations
- Compliance with our department’s relevant governing statutes and laws
- Contractual review of the data sharing agreement
- Regulatory compliance and risk assessment]
[For privacy review:
- Compliance with data privacy regulations
- Ethical data handling
- Privacy rights protection
- That the data will be used for a clear purpose]
[For security review:
- Technological and organizational safeguards in place to protect the data
- How data will be shared and stored securely]
I attached the business use case proposal. Once you’ve finished your review, sign and date the BUCP in the [legal/security/privacy] box.
Let me know if you’d like to meet to review this together. If we should talk to someone else about this, let me know who that is.
[Your signature]