Notice to end data sharing under IDEA (provision 5.14 - rule change)

Use this email template to tell a Data Recipient you're ending an agreement due to a rule change.

Subject: Notice to end data sharing under IDEA

CC: Agency Chief Data Officer or Agency Information Officer

Dear [Data Recipient contact name],

Our departments signed the State of California’s Interagency Data Exchange Agreement (IDEA). It’s a memorandum of understanding to help state entities share data exchange.

Under the IDEA, we negotiated the attached business use case proposal (BUCP) to share [briefly describe data].

We are ending this agreement due to a [statutory/regulatory/contractual] change that no longer allows us to share the data under our BUCP.

[Brief description of change and why this requires a termination. Include any time constraints or requirements for deletion or removal. Consider attaching a detailed report].

We would like to meet and discuss next steps.

[Your signature]