Notice to end data sharing under IDEA (provision 5.14 - Data Recipient’s acts or provision 7.4 - violation of terms)

Use this template when you need to tell a Data Recipient you're ending a data sharing agreement due to their acts or a violation of terms.

Subject: Notice to end data sharing under IDEA

CC: Agency Chief Data Officer or Agency Information Officer and the Statewide Chief Data Officer

Dear [Data Recipient contact name],

Our departments signed the State of California’s Interagency Data Exchange Agreement (IDEA). It’s a memorandum of understanding to help state entities share data.

Under the IDEA, we negotiated the attached business use case proposal to share [briefly describe data].

[For Data Recipient’s acts: We are ending this agreement because {brief description of Data Recipient’s acts and why they lead to ending the agreement. Describe time constraints or requirements for deletion or removal. Consider attaching a detailed report}.]

[For violation of terms: We are ending this agreement because we believe your department violated a material term of our agreement. {Brief description of violation and why it requires a termination. Include any time constraints or requirements for deletion or removal. Consider attaching a detailed report}.]

We would like to meet and discuss the next steps.

[Your signature]